Jennifer Eastmond, The AI Edge Network
Run the whole ship from one screen.
You told me you want to wake up, open your laptop, and see it all. No searching. No guessing. Just what needs you today.
Here is how we get you there, delivered in August.
Prepared for Jason Coleman
Hold Up Roll Up (Albany + Brooklyn) and Enzo Properties
Rooted in community. Built on legacy.
Sample preview only, not the finished product. Design still to be determined. Your real brief is built around your actual stores, numbers, and vendors.
You are not unorganized. You are doing four jobs at once.
President. Accounts payable. Data entry clerk. And a full time W2 on top of it. You built something real, fast, and you are already New York's premier black owned dispensary. The systems just have not caught up to the growth yet. That is fixable. Here is what you named on our call.
The inbox is winning
No folders. Open and archive. Vendor chases, employee notes, marketing, junk. It doubled when Brooklyn opened.
You are accounts payable
Cash flow is strong. The problem is knowing who to pay first, what is urgent, and what is 34 days past due.
Receipts by hand, every day
Your brother texts the daily numbers. You key cash, ACH, and Stronghold into Excel across two registers and two stores. Miss a few days and it becomes an hour.
The gold key problem
Everything important lives on one jump drive. That is a single point of failure for three businesses.
Pricing blind spots
You want to see what nearby shops charge for the same product, then get a recommended price that pulls customers your way.
No single view
You think in buckets. Albany. Brooklyn. Enzo Properties. You want to wake up, see each one, and dive in.
Structure first. Then AI becomes the amplifier.
Most people bolt AI onto a mess and get a faster mess. We do not do that. We organize the foundation first, then automate on top of it. That is the EDGE Framework™, my own proprietary method, and it is how this build moves in stages so you feel relief early and never feel buried in setup.
The build, in four phases.
We start with what you ranked first. Emails, then accounts payable, then receipts. You feel weight come off in the first two weeks, not at the end.
Empower: Foundation and Organization
Week 1Before we automate anything, we get your house in order. We map every tool you already run and we solve the jump drive problem so nothing critical lives in one fragile place.
- Systems map of QuickBooks, Monday, Happy Cabbage, email, Excel, Client Portal
- Jump drive migration your files moved off the jump drive into a secure, backed up Google Drive
- Folder architecture organized by business, vendor, and document type
- Data plumbing connections set for everything in later phases
Design: The Core Three
Weeks 2 to 4Your top three priorities, built and working. Each one ends up feeding a single morning brief, so the relief stacks instead of scattering.
- Chief of Staff reads, sorts, and files every email by sender, company, and topic, surfaces what needs you, and drafts your replies for approval
- Accounts payable prioritizer a daily push. Pay these today. This is urgent. This vendor is 34 days past due and emailed three times
- Daily sales automation receipts captured from your brother's texts, split by cash, ACH, and Stronghold, combined across both registers and both stores, averages done for you
- The Daily Command Brief all three roll into one message waiting for you at 6 AM
No more manual Excel entry. No more guessing who to pay. No more drowning inbox. This is the phase that gives you your mornings back.
Guide: The Dashboard and Growth Intelligence
Weeks 4 to 6Now we bring it together into the visual hub you described. The Live Dashboard is part of your build. The growth tools, competitive pricing and procurement, are ready whenever you want them as their own projects.
- The Live Dashboard one screen. Both stores, Albany and Brooklyn, at a glance. Dive into each
- You own it your system, your automations, and admin access to your platforms are yours to keep
- Handoff and support a live walkthrough at launch, then ongoing support on the monthly tier you choose
- Growth tools, when ready competitive pricing and procurement come later, each as its own quick project
Grow: Keep it running, scale as you open stores
Ongoing supportThis is the long game. You are opening more stores, so this is the layer that keeps your system running and current while you grow. Because AI moves fast, your system keeps getting updates and improvements over time. It is not monthly development. New automations and each new store are their own quick projects, so the system scales right alongside you.
- Always running monitoring, updates as the tools improve, and support so the system keeps working
- Strategy on a rhythm a monthly call on Care, every two weeks on Growth Partner, to keep you ahead
- Small tweaks included a few hours of adjustments each month on the Growth Partner tier
- Grows with you each new store and new automation is its own quick project as you expand
What you actually get.
Real, working systems you can use, not a stack of slides. Here is everything that lands in your hands by phase.
Phase 1 Empower
- Systems audit and map
- Secure Google Drive build
- Full jump drive migration
- Backup and access setup
Phase 2 Design
- Chief of Staff inbox agent
- Accounts payable prioritizer
- Daily sales automation
- The 6 AM Command Brief
Phase 3 Guide
- Live Dashboard
- You own your system
- Handoff and support
- Pricing and procurement later
Phase 4 Grow
- System kept running
- Updates as AI improves
- Monthly or biweekly calls
- New stores as new projects
You want it done by yesterday. So do I.
You said you move fast. Good, because so do I, and this is my summer window. Here is how the build lands in your hands, start to finish, in August.
Approve, onboarding, get access, and begin the systems map and moving your files into a secure, organized Drive.
Chief of Staff, accounts payable prioritizer, and daily sales automation, feeding your first Command Brief.
The Live Dashboard comes online, then full handoff and training.
Monthly support keeps it healthy and current. New stores and add ons come as their own projects as you expand.
Delivered in August
My summer window means I have the room to move fast. Phases run in sequence with slight overlap once the foundation is set, so you are live and trained before August is out.
Your build, and what comes next.
Here is exactly what we agreed, in plain numbers. Start with the system that takes the weight off, own it outright, and add the growth pieces whenever you are ready.
Piece by piece, for reference
What each part runs on its own. Bundled into your build, you pay far less. That is the $9,000.
When you are ready, we add on
Each of these is its own quick project, scoped when you want it. Nothing you need on day one, and no pressure to decide now.
Competitive Pricing Intelligence
Shows nearby prices on the same product and recommends where to price yours. We confirm which data sources are reliable before committing to a number.
Procurement AI Layer
Flags aging and slow product to move, on top of your Happy Cabbage data.
New store setup
Each new location you open is its own setup project, so the system scales right alongside you.
Monthly support, pick your level
This keeps your system running and current as you grow. It is not monthly development. New automations and new stores are their own projects.
Care
Keeps your system running and monitored, ongoing updates as the tools improve, support with next business day response, and a monthly call.
Growth Partner
Everything in Care, plus same business day response on anything urgent, a strategy call every two weeks, and a few hours of small tweaks and adjustments each month.
Build Partner
Everything in Growth Partner, plus a new automation or build every month and priority on new store setups. For when you are running multiple stores and want me building right alongside you.
Good to know. The Care and Growth Partner tiers do not include new builds. Small tweaks are covered on Growth Partner, and the Build Partner tier includes monthly build time. New automations and new stores are otherwise scoped as their own projects. Your AI tool subscriptions are billed in your name. As you open more stores, your tier scales to keep the larger system healthy.
Everything we touch, your financials, vendor data, and sales numbers, is handled as confidential. Given the banking realities in your space, data security is treated as part of the build, not an afterthought.
Ready when you are.
You are thinking like the operator who is going to outlast the shop down the street. Let us get your infrastructure running close to perfect so the rest takes care of itself.
Looking forward to it.
Jennifer Eastmond | The AI Edge Network
aitechbossjenn.com